The Constitution of the Companions in the Ministry of the Ignatian Spiritual Exercises

SECTION A — PERSONS
1. The Name
The name of the association shall be the "Companions in the Ministry of the Ignatian Spiritual Exercises Incorporated" (hereinafter referred to as Companions).

2. The Vision of Companions
The Spiritual Exercises is a centuries-old process that grew out of the personal spiritual experiences of Íñigo López de Loyola and his reflection on the spiritual conversations he had with men and women of his time. Over some years Ignatius developed a dynamic pattern of prayer exercises that invited those who made them to profoundly encounter the person of Jesus Christ, be deeply converted and live their daily lives with a renewed sense of mission.
The Ignatian Spiritual Exercises are a highly effective instrument by which God brings about radical spiritual and personal transformation in our time and culture. The ministry of giving the Ignatian Spiritual Exercises to modern men and women calls for the highest standards of formation, practice and accountability.

Companions gratefully acknowledge that, in God’s providence, more and more men and women in the Church are being called to this ministry.
Companions welcomes those engaged in the ministry of giving the Ignatian Exercises to join this professional association so that the Ignatian Spiritual Exercises will continue to be widely available in Australia.

3. The Mission of Companions
The Mission of Companions is to provide, in partnership with the Society of Jesus, a professional association for those engaged in the ministry of giving the Spiritual Exercises of Saint Ignatius of Loyola in Australia. Companions sets standards for the formation of givers of the Ignatian Spiritual Exercises. Companions sets a code of ethics for givers of the Ignatian Spiritual Exercises. Companions also provides on-going formation for those involved in giving the Ignatian Spiritual Exercises.

4. The Patron of Companions
The Patron of Companions shall be the Provincial for the Society of Jesus for the time being of the Australian Province.

5. The Activities of Companions
(a) Organises annual gatherings of members of the Companions.
(b) Sets standards for the formation of givers of the Ignatian Spiritual Exercises.
(c) Sets a code of ethics for givers of the Ignatian Spiritual Exercises.
(d) Provides a supportive community for those engaged in research and writing on the Spiritual Exercises.
(e) Invites, encourages and mentors new givers of the Spiritual Exercises.

6. The Membership of Companions
(a) Application for membership be made to the Committee in the form prescribed by the Committee.
(b) Upon application a person shall become a member of Companions by meeting the following criteria and as may be adopted by the Committee from time to time:
  • (i) The person has completed the full Spiritual Exercises, either in an enclosed setting (Annotation 20), or in daily life (Annotation 19).
  • (ii) The person has completed a formation program that meets the Standards for the Formation of Givers of the Ignatian Spiritual Exercises and is actively involved in the ministry of giving the Ignatian Spiritual Exercises.
  • or
  • (iii) The person has completed formation and involvement in the ministry of giving Ignatian Exercises recognised by Companions as equivalent knowledge and experience.
  • or
  • (iv) The person is currently enrolled in a formation program that meets the Standards for the Formation of Givers of the Ignatian Spiritual Exercises in preparation for involvement in this ministry.
(c) Upon approval of an application for membership, a member shall abide by the Code of Ethics for Givers of the Spiritual Exercises.
(d) Upon acceptance of an application for membership a member shall pay a membership fee, and thereafter membership fees shall be payable annually or on such dates as the Companions determines from time to time. The amount of the membership fee shall be determined by the Companions Committee annually.

REGISTER OF MEMBERS
(e) The Secretary shall keep and maintain a register of members containing —
(i) the name and address of each member; and
(ii) the date on which each member’s name was entered in the register.

The register is available for inspection by any member upon request.
A member may request a copy of entries in the register.

7. The Student Members of Companions
(a) A person may become a Student Member who is currently involved in a formation program for givers of the Spiritual Exercises.
(b) Application for Student Membership of Companions shall be made to the Committee in the form prescribed from time to time by the Committee.
(c) Upon acceptance of an application for student membership a member shall pay a membership fee, and thereafter annually.
(d) A Student Member shall have no voting rights.
(e) A Student Member shall abide by the Code of Ethics for Givers of the Spiritual Exercises.

8. The Associate Members of Companions
(a) Application for associate membership of Companions shall be made to the Committee in the form prescribed from time to time by the Committee.
(b) Upon application a person shall become an Associate Member of Companions by meeting the following criteria and such further criteria as the Companions Committee may from time to time determine:
  • (i) a person having a regular experience of the Spiritual Exercises, such as an annual eight-day retreat or something similar;
  • (ii) a person living out of the Spiritual Exercises as a way of life;
  • (iii) a person not currently in a formation program to become a giver of the Spiritual Exercises, but is planning do so in the future;
  • (iv) an Associate Member is not required to have made the full SpiritualExercises;
  • (v) an Associate Member shall have no voting rights.
(c) Upon approval of an application for an associate membership of Companions, an Associate Member shall abide by the Code of Ethics for Givers of the Spiritual Exercises and as amended from time to time.
(d) Upon acceptance of an application for membership as an Associate Member, the applicant shall pay a membership fee, and thereafter membership fees shall be payable annually or on such dates as the Companions Committee determines from time to time. The amount of the membership fee shall be determined by the Companions Committee annually.

9. The Committee of Companions
(a) Function
The Committee shall be the governing body of Companions and, accordingly, shall be responsible for the implementation of the policies of Companions, the management and conduct of the affairs of Companions and for ensuring that the activities conducted by or in the name of Companions are consistent with the objectives of the Companions. The Committee shall have the power to employ a person or persons at a remuneration and upon such terms and conditions determined by the Committee.
(b) Composition
The Committee shall comprise no less than five and no more than nine members of the Companions, including two nominees of the Provincial of the Australian Province of the Society of Jesus for the time being, provided that the initial Committee shall be John Borger, Nicholas Galante, Michael Hansen, Ruth Morgan, Patrick O’Sullivan, Jennifer Price, and Michael Smith, until the first Annual General Meeting of Companions when a Committee shall be elected by the members as herein provided.
(c) Office Bearers of Companions
The Committee shall elect from among its members a President of the Committee, two Vice-Presidents, a Secretary and a Treasurer.
  • (i) The Provincial for the time being of the Society of Jesus in Australia may nominate up to two representatives to attend meetings of the Committee and they shall have the right to cast a vote.
  • (ii) It shall be the duty of the President (and in his or her absence one of the VicePresidents) to preside at meetings of the Committee.
  • (iii) It shall be the duty of the Secretary to keep minutes of all proceedings at Committee meetings and General meetings and to undertake such other duties as may be determined by the Committee from time to time.
  • (iv) (1) The Treasurer of Companions shall—
  • (a) collect and receive all moneys due to the Companions and make all payments authorised by Companions; and
  • (b) keep correct accounts and books showing the financial affairs of Companions with full details of all receipts and expenditure connected with the activities of Companions.
  • (2) All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by at least one member of the Committee and one other member nominated by the Committee from time to time.
  • (3) The funds of Companions shall be derived from General Entrance Fees, Annual Membership Fees, donations and such other sources as the Committee may determine from time to time.
(d) Nomination and Election
The members of the Committee shall be elected by ballot as follows:
  • (i) Nomination of a member of Companions for election to the Committee shall be made in writing, moved and signed by any one member of Companions, who is entitled to vote, with an acknowledgement of acceptance for nomination signed by the nominee, and the nomination form duly completed shall be delivered to the Secretary not later than the date appointed by Committee for the closing of nominations which shall be not less than 56 days prior to the date for the Annual General Meeting.
  • (ii) Notice of the intended taking of the ballot and the names of the candidates shall be given by forwarding a list of the candidates together with a voting paper by post to each member of Companions entitled to vote at least 21 days prior to the date fixed by the Committee for the Annual General Meeting. Members shall be provided by prepaid post with the names of all persons who have been nominated for election as members for the Committee.
  • (iii) The ballot shall be held on the date of the Annual General Meeting in the year in which an election of Committee is required.
  • (iv) Any member may record a vote by forwarding to the Secretary his or her voting paper which shall reach the Secretary no later than the day preceding the date fixed for the Annual General Meeting.
  • (v) Election of members to the Committee shall be by a majority vote. At any such election provision is made for vote by proxy by Members.
  • (vi) If the number of nominations received shall be no more than the number of positions to be filled then those persons nominated shall be declared elected. If the number of nominations received shall be less than the number of positions to be filled, the Committee by unanimous vote may fill this vacancy or these vacancies by co-opting on such terms and conditions as the Committee shall deem fit from time to time.
(e) Term
A Member shall be elected to the Committee for a term of two years. No Committee member shall continue in office for more than six consecutive years.
(f) Resignation
Any member of the Committee may resign from the Committee at any time by notice in writing addressed to the Committee.
(g) Vacancies
A casual vacancy of a member of the Companions Committee shall be deemed to occur if the committee member
  • (i) ceases to be a member of Companions; or
  • (ii) becomes an insolvent under administration within the meaning of the
  • Corporations Law; or
  • (iii) resigns from office by notice in writing given to the Secretary.
  • (iv) is absent without the consent of Committee for two consecutive meetings of the Committee
  • (v) dies.
(h) Casual Vacancies
Any vacancy by death, resignation, removal or otherwise occurring among the elected members of the Committee may be filled by the Committee, and any person so selected shall hold office until the expiration of the term of the original member.

(i) Meetings of the Committee
  • (i) The Committee shall meet not less than once a year and on such other occasions as
  • the Committee shall determine.
  • (ii) Matters to be decided at any meeting shall be determined in the spirit of discernment
  • by a majority of those present and voting. In the case of an equality of votes the
  • President (or his or her substitute) shall have a casting vote.
  • (iii) A quorum shall be four.
(j) Committee Officer
A Committee Officer may be appointed by the Committee. The duties of the Committee Officer shall be determined by the Committee from time to time.
(k) Public Officer
There shall be a Public Officer, who shall be appointed by the Committee pursuant to Section 25 of the Act and shall hold office until he or she vacates the office in accordance with Section 27 of the Act.


SECTION B — ACTIONS
10. Meetings
(a) Annual General Meeting
(i) The Committee may determine the date, time and place of the Annual General
Meeting of Companions.
(ii) The notice convening the Annual General Meeting must specify that the
meeting is an Annual General Meeting.
(iii) The ordinary business of the Annual General Meeting shall be —
• to confirm the minutes of the previous Annual General Meeting and of any general meeting held since that meeting; and
• to receive from the Committee reports upon the transactions of the Companions during the last preceding financial year; and
• to elect officers of Companions and the ordinary members of the Committee; and to receive and consider the statement submitted by Companions in accordance with Section 30(3) of the Act.
(iv) The Annual General Meeting may conduct any special business of which
notice has been given in accordance with these Rules.
(b) Special General Meeting
(i) In addition to the Annual General Meeting, any other general meeting may be held in the same year.
(ii) All general meetings other than the Annual General Meeting are Special General Meetings.
(iii) The Committee may, whenever it thinks fit, convene a Special General Meeting of Companions.
(iv) If, but for this sub-rule, more than 15 months would elapse between Annual General Meetings, Companions must convene a Special General Meeting before the expiration of that period.
(v) The Committee must, on the request in writing of members representing not less than 20 per cent of the total number of members, convene a Special General Meeting of Companions.
(vi) A request for a Special General Meeting must —
• specify particulars and agenda of the meeting; and
• be signed by the members requesting the meeting; and
• be sent to the Secretary by prepaid registered post.
(vii) If the Committee does not cause a Special General Meeting to be held within two months after the date on which the request is sent to the address of the Secretary, the members making the request, or any of them, may convene a Special General Meeting to be held not later than two months after that date.
(viii) If a Special General Meeting is convened by members in accordance with the preceding rule [9 (b)(vii)], then all reasonable expenses incurred in convening the Special General Meeting shall be refunded by Companions to the members incurring the expenses.

11. Special business
All business that is conducted at a Special General Meeting and all business that is conducted at the Annual General Meeting, except for business conducted under the Rules as ordinary business of the Annual General Meeting, shall be deemed to be special business.

12. Notice of General Meetings
(a) The Secretary of Companions, at least 14 days, or if a special resolution has been proposed at least 21 days, before the date fixed for holding a general meeting of Companions, must cause to be sent to each member of Companions, a notice specifying the place, date and time of the meeting and the particulars and agenda of the business to be conducted at the meeting.

(b) Notice may be sent —
(i) by prepaid post to the address appearing in the register of members; or
(ii) if the member requests, by facsimile transmission or electronic transmission.

(c) No business other than that set out in the notice convening the meeting may be conducted at the meeting.
(d) A member intending to bring any business before a meeting may notify in writing, or by e-mail transmission, the Secretary of that business, who must include that business in the notice calling the next general meeting.

13. The Conduct of General Meetings
(a) Quorum at General Meetings
(i) No item of business may be conducted at a general meeting unless a quorum of members entitled under these Rules to vote is present at the time when the meeting is considering that item.
(ii) 10% of the paid up Members personally present (being members under these Rules eligible to vote at a general meeting) constitute a quorum for the conduct of the business of a general meeting.
(iii) If, within half an hour after the appointed time for the commencement of a general meeting, a quorum is not present —
• in the case of a meeting convened upon the request of members — the meeting
shall be dissolved; and
• in any other case — the meeting shall stand adjourned to the same day in the next week at the same time and (unless another place is specified by the Chairperson at the time of the adjournment or by written notice to members given before the day to which the meeting is adjourned) at the same place.
(iv) If at the adjourned meeting the quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members personally present (being not less than 5% of the Members in the Register Book) shall be a quorum.
(b) Chairperson
The President of Companions shall preside at every general meeting and, in the absence of the President, a Vice-President shall preside. In the absence of the President and both Vice-Presidents, the meeting shall elect a chairperson from among the Committee members.
(c) Voting and Manner of determining whether a resolution is carried
(i) Resolutions (other than special resolutions as that term is defined in Section 29 of the Act) must be carried by a simple majority of the members present and voting in person or by proxy at any meeting. In the case of any equality of votes the Chairperson shall not have a casting vote. No member shall be entitled to vote at any meeting or to exercise a proxy vote unless all moneys payable by a member to Companions for the current year have been paid.
(ii) If a question arising at a General Meeting of Companions is determined on a show of hands —
(a) a declaration by the Chairperson that a resolution has been —
(i) carried; or
(ii) carried unanimously; or
(iii) carried by a particular majority; or
(iv) lost; and
(b) an entry to that effect in the minute book of Companions is evidence of the fact, without proof of the number or proportion of the votes recorded in favour of, or against, that resolution.
(d) Proxy
(i) Each member is entitled to appoint another member as a proxy by notice given to the Secretary no later than the day before the time of the meeting in respect of which the proxy is appointed.
(ii) The notice appointing the proxy must be —
• for the meeting of Companions convened under Rule 10 (a) in the form set out in Appendix 1; or
• in any other case, in the form set out in Appendix 2.
(e) Minutes of Companions
The President shall cause minutes of all meetings to be kept. These minutes shall be signed and shall be evidence that the meeting was duly convened and held and that the matters recorded in the minutes took place.

14. Finances
(a) Source of Funds
The funds used by Companions in furthering the objects of Companions may be derived from membership fees, donations, proceeds from sales and proceeds from registrations levied in respect of any other activities conducted by Companions for the promotion of the objects of Companions together with any income which may be derived from the investment of the said funds from time to time. Companions shall be empowered to borrow or raise money for any specific activity or project of Companions. However the Committee shall not borrow any amount exceeding $5,000.00 without the approval of a majority of the members at an Annual General Meeting or Special Meeting. All funds derived by or in the name of the Companions shall be credited to an account of Companions as approved by the Committee.
(b) Use of Funds
No profits from any activity conducted by Companions shall be distributed by way of dividend or otherwise to the members of Companions, but such profits shall be applied by Companions wholly towards the purpose of Companions always provided that nothing contained herein shall prevent Companions authorising the payment of reasonable and proper remuneration to any officer or employee of Companions in return for any authorised services rendered to Companions.
(c) Accounts and audits
The Committee shall ensure that proper books of accounts are kept with respect to the financial affairs of Companions. The Committee may cause such books of account to be independently audited each year by an individual or firm being a member of the Australian Society of Accountants or of the Institute of Chartered Accountants in Australia (unless Companions shall become a “prescribed group” within the meaning of the Act).
(d) Cheques
All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by at least one member of the Committee and one other member nominated by the Committee from time to time.

15. Discipline, suspension and expulsion of members
(a) Subject to these Rules, if the Committee is of the opinion that a member has refused or neglected to comply with these Rules, or has been guilty of conduct unbecoming a member or prejudicial to the interests of Companions, the Committee may resolve to —
(i) suspend that member from membership of Companions for a specified period; or
(ii) expel that member from Companions.
(b) A resolution of the Committee under sub-rule 15 (a) does not take effect unless:
(i) at a meeting held in accordance with sub-rule 15 (c), the Committee confirms the
resolution; and
(ii) if the member exercises a right of appeal to Companions under this rule, Companions confirms the resolution in accordance with this rule.
(c) A meeting of the Committee to confirm or revoke a resolution passed under sub-rule (a) must be held not earlier than 14 days, and not later than 28 days, after notice has been given to the member in accordance with sub-rule (d).
(d) For the purposes of giving notice in accordance with sub-rule (c), the Secretary must, as soon as practicable, cause to be given to the member a written notice :
(i) setting out the resolution of the Committee and the grounds on which it is
based, and
(ii) stating that the member, or his or her representative, may address the Committee at a meeting to be held not earlier than 14 days and not later than 28 days after the notice has been given to that member; and
(iii) stating the date, place and time of that meeting; and
(iv) informing the member that he or she may do one or both of the following —
• attend that meeting;
• give to the Committee before the date of that meeting a written statement
seeking the revocation of the resolution;
(v) informing the member that, if at that meeting, the Committee confirms the resolution, he or she may not later than 48 hours after that meeting, give the Secretary a notice to the effect that he or she wishes to appeal to Companions in general meeting against the resolution.
(e) At a meeting of the Committee to confirm or revoke a resolution passed under sub-rule
(a), the Committee must —
(i) give the member, or his or her representative, an opportunity to be heard; and
(ii) give due consideration to any written statement submitted by the member; and
(iii) determine by resolution whether to confirm or to revoke the resolution.
(f) If at the meeting of the Committee, the Committee confirms the resolution, the member may, not later than 48 hours after that meeting, give the Secretary a notice to the effect that he or she wishes to appeal to Companions in a general meeting against the resolution.
(g) If the Secretary receives a notice under sub-rule 15 (f), he or she must notify the Committee and the Committee must convene a general meeting of Companions to be held within 21 days after the date on which the Secretary received the notice.
(h) At a general meeting of Companions convened under sub-rule 15 (g) —
(i) no business other than the question of the appeal may be conducted; and
(ii) the Committee may place before the meeting details of the grounds for the resolution and the reasons for the passing of the resolution; and
(iii) the member, or his or her representative, must be given an opportunity
to be heard; and
(iv) the members present must vote by secret ballot on the question whether the resolution should be confirmed or revoked.
(i) A resolution is confirmed if, at the general meeting, not less than two-thirds of the members vote in person, or by proxy, in favour of the resolution. In any other case, the resolution is revoked.
16. Disputes and mediation
(a) The grievance procedure set out in this rule applies to disputes under these Rules between
(i) a member and another member; or
(ii) a member and Companions.
(b) The parties to the dispute must meet and discuss the matter in dispute, and, if possible, resolve the dispute within 14 days after the dispute comes to the attention of all of the parties.
(c) If the parties are unable to resolve the dispute at the meeting, or if a party fails to attend that meeting, then the parties must, within 10 days, hold a meeting in the presence of a mediator.
(d) The mediator must be —
(i) a person chosen by agreement between the parties; or
(ii) in the absence of agreement —
• in the case of a dispute between a member and another member, a person
appointed by the Committee of Companions;
• or in the case of a dispute between a member and Companions, a person who is a qualified mediator appointed or employed by the Dispute Settlement Centre of Victoria (Department of Justice), or the equivalent body in another state or territory.
(e) A member of Companions may be a mediator.
(f) The mediator shall not be a member who is a party to the dispute.
(g) The parties to the dispute must, in good faith, attempt to settle the dispute by mediation.
(h) The mediator, in conducting the mediation, must —
(i) give the parties to the mediation process every opportunity to be heard; and
(ii) allow due consideration by all parties of any written statement submitted by any party; and
(ii) ensure that natural justice is accorded to the parties to the dispute throughout the mediation process.
(i) The mediator must not determine the dispute.
(j) If the mediation process does not result in the dispute being resolved, the parties may seek to resolve the dispute in accordance with the Act otherwise at law.

17. Withdrawal of patronage by the Provincial of the Society of Jesus
(a) The Provincial may at any time by notice in writing withdraw his consent to act as Patron of Companions.
(b) Upon receipt of the notice referred to in paragraph (a) hereof, the Committee shall within fourteen days of the receipt notify all members, associate members, and student members of the receipt of such notice.
(c) The Provincial may direct that the notice referred to in paragraph (b) hereof shall be accompanied by a letter provided by the Provincial setting out the circumstances and reasons for the withdrawal of consent to act as Patron for Companions.
(d) Upon withdrawal of patronage by the Provincial as aforesaid the Committee shall cause this Constitution to be amended to delete this clause and clause 4.

18. Alteration of the Rules of Companions
These Rules and the statement of purposes of Companions must not be altered except in accordance with the Act.

19. Common Seal
(a) The Common Seal of Companions shall be kept in the custody of the Secretary.
(b) The Common Seal shall not be affixed to any instrument except by authority of the Committee and the affixing of the Common Seal shall be attested by the signatures of two members of the Committee.

20. Custody and Inspection of Books
(a) Custody
The Secretary shall keep in his/her custody or under his/her control all records, books and other documents and securities relating to Companions.
(b) Inspection
The records and books and other documents of Companions including without limitation the Register of Members shall be open for inspection at the principal place of administration of Companions, free of charge, by any member of Companions at any reasonable hour.
(c) Copying
A member may make a copy of any accounts, books, securities and any other relevant documents of Companions. 

21. Notices
(a) Save as otherwise specified herein any notice that is required to be given to a member, by on behalf of Companions, under these Rules may be given by —
(i) delivering the notice to the member personally; or
(ii) sending it by prepaid post addressed to the member at that member's address shown in the register of members; or
(iii) facsimile transmission, if the member has requested that the notice be given to him or her in this manner; or
(iv) e-mail transmission, if the member has requested that the notice be given to him or her in this manner.

22. Winding up
In the event of the winding up or the cancellation of the incorporation of Companions, the assets of Companions must be disposed of in accordance with the provisions of the Act.

23. Interpretation

Unless the context otherwise requires, in these Rules:
(a) “the Act” shall mean the Groups Incorporation Act, 1981;
(b) “Companions” means Companions in the Ministry of the Ignatian Spiritual Exercises Incorporated;
(c) “Spiritual Exercises” shall mean the Spiritual Exercises of Saint Ignatius of Loyola.
(d) “Constitution and/or Rules” shall mean this constitution of Companions in the Ministry of
the Ignatian Spiritual Exercises Incorporated;
(e) “general meeting” shall mean Annual General Meeting or a Special General Meeting convened in accordance with these Rules;
(f) “Rules” shall mean these rules;
(g) “special resolution” shall have the meaning given to it in Section 29 of the Act;
(h) words importing any gender include every gender;
(i) headings used herein shall be for convenience only and shall not affect the interpretation of these Rules; and
(k) “Committee” means the Committee of Companions as defined in Clause 9 hereof.
(l) “Members” shall mean members of Companions as defined in Clause 6.
(m) “A Student Member of Companions” means a Student Member in accordance with Rule 7.
(n) “An Associate Member of Companions” means an Associate Member in accordance with Rule 8.
(o) “Provincial” shall mean the Provincial for the time being of the Society of Jesus in Australia. 

Download a copy of the below forms

APPENDIX 1
FORM OF APPOINTMENT OF PROXY FOR MEETING
OF COMPANIONS CONVENED UNDER RULE 10 (a)
I (full name) ...............................................................................................….........……
Postal Address .................................................................................................................
Town/City .........................................……. State ....….. Postcode ....…....
Telephone (W) ................................................
being a financial member, that is a (i) 18
th
Annotation Member or (ii) 19
th
and 20
th
Annotation
Member of Companions in the Ministry of the Ignatian Spiritual Exercises (Companions),
appoint
(full name) .......................................................................................................................
Postal Address .................................................................................................................
Town/City .........................................,,,,, State ....…….. Postcode ....…...............
Telephone (W) ................................................
being a financial member, that is a (i) 18
th
Annotation Member or (ii) 19
th
and 20
th
Annotation
Member of Companions in the Ministry of the Ignatian Spiritual Exercises (Companions), as
my proxy to vote for me on my behalf at the appeal to the Annual General Meeting of the
Companions convened under Rule 10 (a), to be held on
(date of meeting) ..................................................................................
and at any adjournment of that meeting.
I authorise my proxy to vote on my behalf at his or her discretion in respect of the following
resolution (insert details of resolution passed under Rule 10 (a).
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
Signed............................................................................................... 
Date..................................................................................................
APPENDIX 2
FORM OF APPOINTMENT OF PROXY
I (full name) .....................................................................…...........................................
Postal Address .................................................................................................................
Town/City .........................................……. State ....….. Postcode ....…....
Telephone (W) ................................................
being a financial member, that is a (i) 18
th
Annotation Member or (ii) 19
th
and 20
th
Annotation
Member of Companions in the Ministry of the Ignatian Spiritual Exercises (Companions),
appoint
(full name) .......................................................................................................................
Postal Address .................................................................................................................
Town/City .........................................……… State ....… Postcode ....…....
Telephone (W) ................................................
being a financial member, that is a (i) 18
th
Annotation Member or (ii) 19
th
and 20
th
Annotation
Member of Companions in the Ministry of the Ignatian Spiritual Exercises (Companions), as
my proxy to vote for me on my behalf at the annual/special* general meeting of the
Companions to be held on
(date of meeting) …….............................................................................
and at any adjournment of that meeting.
My proxy is authorised to vote in favour or/against* following resolution (insert details of
resolution)
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
*Delete if not applicable
Signed .............................................................................................
Date ................................................................................................